Auction/Donation Drawing

Coordinates the acquisition of auction items and the set up and operations of the silent and live auction.   Creates the auction donation form, solicitation letter and auction bid sheets.   Compiles the In Kind contribution list for the event program.   Provides the instructions to PAL members for monitoring and closing the auction.   If a Donation Drawing is desired, solicits appropriate items for inclusion.   Coordinates the printing and distribution of drawing tickets.   Manages the ticket sales prior to and during the event.   Sends out all thank you letters pertaining to the auction and donation drawing.

Sponsors

Manages the identification, solicitation and procurement of donors (individuals, foundations and companies) at various monetary levels for both The Fast and the Furriest event on June 11, 2011 and the San Marino Motor Car Classic on June 12, 2011.   Produces Sponsor Packet and works with sponsors to tailor marketing/event exposure packages to meet their particular needs.

Invitations and Programs

Coordinates the design, production and distribution of the benefit invitation, program and promotional materials.   Provides the signage for the benefit site.

Publicity

Responsible for all press releases and benefit publicity.   Distributes promotional materials.   Oversees photography for the benefit and meets with the press on the day of the event.   Maintains the scrapbook of information pertaining to PAL throughout the year.

REC   (Rentals, Entertainment, Catering)

Coordinates the rentals, catering, entertainment, flowers and the general design of the benefit.   Works with other Committee chairpersons to determine celebrity host, rental needs and space requirements.   Sends out thank you letters for all donations or services pertaining to REC.

Ticket and Auction Sales

Works with the PAL Treasurer to track and organize benefit ticket sales and financial donations.   Coordinates the recognition of financial donors in the benefit invitation, benefit program, promotional materials, and “The Fast and Furriest” web page and on the PHS website.   Reports the progress of all financial donations and ticket sales.   Organizes and supervises the event Check-in area and Auction Check-out.   Sends donor recognition letters (thank you letters) after the event.