Committee Goal:
• To maintain 2009 event auction and donation drawing income of $50,000.
• Determine and procure a limited quantity of desirable art pieces, vacation, entertainment etc. packages based on sales performance at past events.
• Determine if donation drawing is needed and develop a plan.

Chairs are responsible for:
1) Presiding at all committee meetings.
2) Working with Event Chairs to develop a timeline on tasks.
3) Working with Event Chairs and Committee members to coordinate the acquisition of auction items.
     a) Determine what items are suited best for live or silent auction.
4) If Donation Drawing is decided, manage ticket sales prior to and during the event.
     a) Give Ticket Committee the number of volunteers needed on event day to sell DD tickets.
5) Working with the REC Committee Chairs on the set-up and operation of the auction.
6) Creating the auction donation form, solicitation letter, and auction bid sheets.
7) Compiling the in-kind contribution list for the event program.
8) Providing the instructions to PAL members on obtaining art for the event.
9) Providing the instructions to appropriate PAL members and Volunteers for monitoring and closing the auction.

Committee Members are responsible for:
1) Support chairs in the coordinating and obtaining of auction art, packages, and Donation Drawing item.
2) Ensure all auction and Donation Drawing donors receive thank you letters.
3) Wrapping and storing all auction items (storage at one or various Committee member’s homes.)
4) Set up auction on June 11, 2011
5) Wrapping sold auction items at event check-out.
6) Cleaning up auction after event.
7) Donation Drawing: Coordinate the printing and distribution of drawing tickets.